AA Plus Movers Ghana > Moving Guides Ghana > Office Moving Checklist Ghana: A Calm, Business-Focused Guide (AA+ Movers)

Office Moving Checklist Ghana: A Calm, Business-Focused Guide (AA+ Movers)

Relocating an office is very different from moving a home. Business moves require careful coordination, clear communication, data protection, and strict timelines. Without proper planning, productivity can be disrupted and unnecessary costs incurred.

At AA+ Movers, we support office relocations across Accra — from small professional firms to large corporate offices, NGOs and commercial organisations. With the right preparation, an office move can be efficient, controlled and low-stress.

This checklist is designed to help you plan and execute your office relocation smoothly.

1. Appoint an internal move coordinator

Every office move needs a single point of contact.

This person should:

  • coordinate with management

  • liaise with movers

  • communicate with staff

  • track timelines and tasks

Clear leadership prevents confusion.

2. Define the moving scope early

Before engaging movers, clarify:

  • number of staff

  • size of the office

  • furniture inventory

  • IT equipment count

  • storage requirements

  • phased or single-day move

This helps movers plan resources accurately.

3. Set a realistic moving timeline

Office moves should be planned well in advance.

Recommended timeline:

  • 4–6 weeks before: planning and approvals

  • 2–3 weeks before: packing preparation and staff briefing

  • 1 week before: IT shutdown planning and final checks

  • Moving day: controlled execution

Rushed moves increase risk.

4. Communicate clearly with staff

Staff communication is critical.

Inform employees about:

  • moving dates

  • packing responsibilities

  • desk labelling

  • equipment handling

  • remote work arrangements (if any)

Clear instructions keep morale high.

5. Inventory furniture and equipment

Create a clear inventory list covering:

  • desks and chairs

  • filing cabinets

  • safes

  • printers and copiers

  • servers and IT hardware

This ensures nothing is lost during relocation.

6. Prepare IT and sensitive equipment

IT systems require special handling.

Before moving:

  • back up all data

  • disconnect servers properly

  • label cables and devices

  • schedule IT shutdown and restart

  • restrict access to sensitive equipment

Professional movers reduce downtime when IT is well prepared.

7. Pack systematically by department

Office packing should follow structure.

Best practice:

  • pack by department

  • label boxes clearly

  • identify priority unpacking areas

  • separate confidential documents

This ensures faster setup at the new location.

8. Protect confidential documents

Sensitive records should:

  • be packed separately

  • be clearly labelled

  • be supervised during loading

  • be transported securely

AA+ Movers treats confidentiality with utmost care.

9. Plan access and building logistics

Confirm logistics at both locations:

  • loading bays

  • lift access

  • security clearance

  • parking space for trucks

  • building rules and time restrictions

Early coordination prevents delays.

10. Consider professional packing support

Office packing is time-intensive.

Professional packing:

  • saves staff time

  • protects equipment

  • speeds up moving day

  • reduces operational disruption

Learn more about our
Packing & Wrapping Services.

11. Prepare the new office before arrival

Before movers arrive:

  • confirm floor plans

  • assign desk locations

  • ensure power and internet readiness

  • arrange cleaning if needed

Preparation speeds up post-move productivity.

12. Moving day execution

On moving day:

  • restrict access to work areas

  • supervise loading and unloading

  • keep walkways clear

  • communicate with movers regularly

Calm supervision ensures smooth execution.

13. After the move — setup and verification

After relocation:

  • verify inventory

  • reconnect IT systems

  • check furniture placement

  • confirm equipment functionality

  • address issues promptly

Professional support continues after delivery.

14. If your office move is linked to real estate decisions

Many businesses relocate due to:

  • expansion

  • downsizing

  • lease changes

  • strategic positioning

For professional commercial and residential real estate advisory in Accra, our sister company SPHYNX Properties offers independent guidance for businesses and decision-makers.
Visit: https://sphynx-properties.com

Learn more about our professional Commercial Relocation Services in Ghana.